Terms & Conditions

Trek Booking Conditions


The following items are included in the price of the trek:

  • Specialist Australian Expedition Leader as your battlefield/historical guide (for Australian led treks)
  • Public Liability Insurance protection (A$10 million)
  • International economy class return ticket to Port Moresby (for bookings ex-Cairns, Brisbane or Sydney)
  • Private charter flight between Port Moresby and Kokoda
  • Experienced Koiari Trek Leader and local guide/carrier team
  • All vehicle transfers in PNG 
  • Pre and post-trek twin-share hotel accommodation and meals in PNG
  • Official Kokoda Track Authority Trek Permit 
  • All trek and village campsite fees 
  • 24/7 contact with our rear link in Port Moresby
  • Trek on the original wartime trail 
  • Detailed battlefield briefings at each location 
  • Dawn Service at Isurava Memorial
  • Village 'sing-sing' from the families of our Koiari and Orokaiva trek guides 
  • Personal mosquito proof tent for each trekker (carried, erected and dismantled by our trek guides each day) 
  • Fresh meals on the trail (hygienically prepared, cooked and served by our PNG Boss Cook) 
  • Group First Aid Kit with trained and experienced first aid support
  • Emergency Communications – satellite phone, two UHF Radios, 24-hour rear link to Port Moresby
  • All group trekking gear – safety ropes, machetes, shovels, tarpaulins, etc
  • Visit to Bomana War Cemetery including detailed briefing
  • 1:50 000 Topographic Map of the Kokoda Trail 
  • Adventure Kokoda polo shirt 
  • Kokoda Certificate of Achievement
  • Backpack 75L included when you engage a Personal Carrier
  • Paddy Pallin 15% discount on trekking clothing and equipment


The following items are not included in the price of the trek:

  • Passport
  • Visa
  • Travel Insurance – click on link here Cover-More Travel Insurance
  • Anti-malarial medication as prescribed by your doctor
  • Personal clothing and equipment (see recommended checklist here)
  • Personal and First Aid items (see recommended checklist here)
  • Personal Carrier (see more here)

Bookings ex-Port Moresby

If you are arranging your own air travel you must ensure you are able to transfer air tickets to another date should your trek be cancelled or postponed for any reason as we do not confirm our treks until 60 days prior to the start date.  Adventure Kokoda will not be responsible for any loss due to air tickets that are not transferable to another date.

When arranging your own air travel you must plan to arrive Port Moresby on day one of your trip.  If this is not possible due to domestic air travel connections, you will need to arrive the day prior and meet the cost of overnight accommodation for that day.  Adventure Kokoda can assist arranging your additional stay, including airport transfers if required, otherwise if you arrange your own accommodation in Port Moresby, we suggest that you arrange your airport transfers with the hotel.


You will require a current passport valid for six months from your arrival date into Papua New Guinea.


Visa on Arrival in Port Moresby is currently not available therefore you are required to apply for a Visa before leaving home. 

Visa auto-grant is in place and on the basis you meet all the requirements you will receive a Visitor Visa upon submission of your application.

There is a fee of USD 50 (approximately AUD 70) for the online visa application.

Following is the link to access the online application:  eVisa (select Visa category Visitor 'Easy Visitor Permit 30 day').

You will be required to upload the documents listed below.  Adventure Kokoda will provide the 'Sponsor Letter' for your application.

  • Copy of you Passport bio data page
  • Completed Supplementary Health Form:  Supplementary Health Form  
  • Coronvirus Medical Clearance Certificate / International COVID-19 Vaccination Certificate

Travel Insurance

It is mandatory for trekkers to have a travel insurance policy that provides for evacuation by helicopter from the trail to Port Moresby and onto Australia if necessary.  The policy must also cover medical and hospital treatment in Papua New Guinea and Australia; loss of baggage and rescheduling of travel plans if necessary.

Some credit card companies include travel insurance but their policies do not allow for emergency evacuation by helicopter.  Trekkers who rely on their credit cards should check the conditions of the policy and take out additional cover for evacuation by helicopter if it is not provided for in their policy.

Now that you have paid your deposit we strongly recommend you obtain a travel insurance policy immediately to provide protection in the event that you are unable to join the trek due to certain conditions.  You can obtain your travel insurance policy by clicking here.

We require details of your Travel Insurance four (4) weeks before departure.  Details to include your Travel Insurance provider, policy number and 24-hour emergency phone number.  Email the information to: tracie@kokodatreks.com.au. 

Early Departure / Evacuation from the trek

  • Early departure or evacuation from your trek will incur additional staff costs to return you to Port Moresby; this will also include administration costs, transport costs, satellite/mobile phone costs and any other expenses incurred.
  • Early departure or evacuation from the trek will forfeit post trek accommodation.  You are personally responsible for paying the hotel directly for your stay and other costs.
  • Helicopter evacuation – you are liable for all costs associated with your helicopter evacuation.  Upfront payment to the helicopter company or Adventure Kokoda will be required unless the helicopter company receives authorisation from your travel insurance provider to evacuate you.
  • Trekkers are not entitled to any refund for early departure/evacuation from the trek.

Public Liability Insurance

Adventure Kokoda has secured public liability protection for treks conducted across the Kokoda Trail.  The limit of each claim is A$10 million. The cost of this insurance protection is included in the price of each trek.

Payment Schedule

A non-refundable deposit of A$500 per person is payable on confirmation of booking.  Final payment is due 60 days prior to departure.  

Cancellation Notice and Charges

Cancellation of confirmed bookings is to be in writing.  The following penalties will apply:

  • 60 – 30 days prior to departure.  Loss of 50% of balance of trek payment
  • Less than 30 days.  Loss of 100% of balance of trek payment.

Credit Card Charges

A surcharge is applicable on all payments made by credit card.  This varies according to the normal rate charged by Visa, Mastercard, American Express etc.

Tour Variation

PNG has been referred to as ‘the land of the unexpected’.  It is a developing nation and as such we cannot accept responsibility for accident, loss, injury, disappointment, delay or irregularity in flight, accommodation, transportation and other services provided on your trip.

Application for any refunds due to any of these unforeseen circumstances must be made in writing.  Any claim must be limited to the cost of the service.  Adventure Kokoda does not accept liability for any additional costs for airline or transportation delays.

Trek Itinerary Variations

Adventure Kokoda reserves the right to make any variations to the trek itinerary in the event of unforeseen circumstances.  You will receive a detailed itinerary for our trek 14 days prior to your departure.

Trek Cancellation

Adventure Kokoda treks are based on a minimum of 10 trekkers.  Adventure Kokoda reserves the right to cancel or postpone a trek if there are insufficient bookings received for a scheduled trek at least 60 days prior to the commencement of the trek.  If you are unable to transfer to another trek a full refund will be provided back to you.